The name of the Club shall be the ‘Dunstable Road Runners’.
The Headquarters of the Club shall be at Creasey Park, Dunstable. All correspondence should be addressed to the Secretary for the time being.
The objective of the Club shall be the promotion of Road Running, Trail Running, Cross Country, Amateur Athletics and other multi discipline activities involving endurance running.
Membership of the Club shall be confined to Amateurs as defined by UK Athletics.
Membership of the Club shall be open, on application, to anyone interested in recreational or competitive running and jogging, regardless of sex, age, disability, ethnicity, race, nationality, sexual orientation, occupation, religion, political or other beliefs but must be aged 15 years or over on the day of application.
Individuals who wish to become members of the Club must apply using the Membership Application Form approved by the Ordinary Committee from time to time. Applications must be submitted to an Ordinary Committee Member of the Club and accompanied by the appropriate subscription fee.
Every candidate for membership shall be considered by the Committee, which shall admit that person to membership unless to do so would be contrary to the best interests of the sport or the good conduct and interests of the Club.
By becoming a member of the Club, every member agrees to abide by the Club’s Constitution and Rules; the Rules of Competition and other rules and regulations of UK Athletics Limited, the Association of Running Clubs and the rules and regulations of England Athletics Limited (or relevant successor bodies).
A subscription shall be payable on acceptance into the club and shall be renewable annually thereafter from 1st November. The amount of that subscription shall be fixed annually at the annual general meeting.
a) ‘The Committee shall have the power to expel any Member whose subscription is twelve months in arrears provided a months notice in writing shall have been sent to such a Member by a registered or recorded delivery letter, addressed to his last known address, informing him of the proposed action of the Committee’.
b) ‘The name and address of any person so expelled from the Club shall be sent to the Honorary Secretary of the England Athletic Association who shall enter his name in a book, to be called ‘The Suspension Book’, kept for that purpose. Every person whose name has been so entered in the Suspension Book shall be suspended from competing at any meeting held under UKA Rules until the liability causing his said expulsion, which shall not exceed one years subscription, shall have been discharged. No member whose subscription is in arrears is eligible to take part in any competition promoted by the Club.
6. Disciplinary Procedure:
Any Member may be disciplined or excluded from membership of the Club, if his or her conduct has been or is likely to be prejudicial to the interests of the Club, by resolution of a majority of at least two thirds of those present and voting at a properly convened Committee Meeting and at which not less than five of the total voting members of the Committee shall be present. Such Member shall have one month’s clear notice sent to him or her of the Committee Meeting and he or she shall be entitled to attend the Meeting along with one other member and be heard in defence but shall neither be entitled to be present at the voting nor take part in the proceedings otherwise than as the Committee shall permit. If the Member is a member of the Committee, he or she shall not be entitled to vote, nor be present during the voting procedure.
Any member disciplined or excluded from the club under the above rule, may lodge an appeal with the Committee within three months of the relevant decision and shall thereupon have the right to demand that the matter be referred to three arbitrators. The arbitrators shall each be either an Ordinary or a Life Member and none of them shall be serving on the Committee or shall have been serving on the Committee at the time of the relevant decision that is subject to appeal. The arbitrators shall be chosen as follows: one chosen by the Committee, one by the aggrieved party and one by the two arbitrators. In the event that the first two arbitrators fail to agree on a third, the third arbitrator shall be appointed by England Athletics, or other relevant organising body as shall be nominated by the Committee. Such arbitrators shall have the power by their award to annul the disciplinary action or exclusion, or to annul it subject to the performance of any condition which the arbitrators may think fit to impose. The arbitrators’ decision shall be final. Persons whose exclusion or refusal is upheld on appeal, or who have not appealed within three months, may not reapply for membership.
A member intending to withdraw from the Club shall give notice to the Secretary, and his membership shall terminate on the date of that notice unless he is financially indebted to the Club, in which case the Committee may withhold acceptance of the resignation until he has discharged his liability.
The Management of the Club shall be vested in a Committee consisting of a Chairperson, Vice Chairperson, Secretary, Treasurer, Club Captain, Club Vice Captains (men and women’s) together with up to a further 10 general committee members, to be elected annually. The Committee shall have power to fill any vacancy which may arise and to co-opt such other members to the committee as they deem appropriate or necessary.
9. Annual General Meeting:
A General Meeting shall be held during the month of November in every year to receive the Committee’s report and financial statement, elect Officers and Committee, and deal with any other matter specified on the Agenda. The Secretary must give every member 21 days notice of the meeting and notice of any business which it is desired to place on the Agenda, must be given to the Secretary at least 14 days prior to the meeting.
10. Special General Meeting:
A Special General Meeting must be called by the Secretary within 14 days of the receipt by him of a requisition in writing signed by ten Members of the Club, stating the business to be brought before such a meeting. The Secretary shall give at least 14 days notice to every member of the time and place of any General Meeting and the business to be dealt with.
11. Alteration to the Rules:
No alteration or addition may be made to the rules except by an Annual General Meeting or a Special General Meeting called for the purpose. Notice of any proposed amendment must be given, as provided in Rules 9 and 10.
If at any General Meeting of the Club, a resolution be passed calling for the dissolution of the Club, the Secretary shall immediately convene a Special General Meeting of the Club to be held not less than one month thereafter to discuss and vote on the resolution. If at that Special Meeting, the resolution is carried by at least two-thirds of the Full Members present at the meeting, the General Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the Club and discharge all debts and liabilities of the Club. After discharging all debts and liabilities of the Club, the remaining assets shall not be paid or distributed amongst the Full Members of the Club, but shall be given or transferred to another voluntary athletic organisation in the area having objects similar to those of the Club or to such registered charitable organisations as nominated and agreed at the Special General Meeting.
Amended November 2011